NetSuite

Managing vendor master data in NetSuite comes with its own set of challenges, especially when compared to other ERP systems who clearly separate entry and approval security objects. NetSuite doesn’t inherently have this segregation built into its standard functionality and permissions. As a result, it becomes crucial for organizations to design roles carefully, ensuring only […]

NetSuite’s System Notes feature provides a vital audit trail for changes made to records within the ERP system, ensuring comprehensive visibility into the modifications of both standard and custom records. This functionality remains enabled and captures extensive information, such as the change’s date and time, user, and role involved. It records the type of change, […]

Customer Invoicing in NetSuite is a streamlined yet multi-step process. It starts with the creation of a quote and moves through several stages—sales order, fulfillment, and finally, the generation of the invoice. For several organizations, it begins when a sales rep creates a quote, detailing the products or services and their associated costs to their […]

Role customization in NetSuite is a powerful tool for tailoring user access to align with specific job functions. It gives organizations the flexibility to control access based on their operational needs. Administrators can choose between copying and modifying existing roles or building roles from scratch. Each method offers distinct advantages depending on an organization’s situation.  […]

In NetSuite, revenue elements play a vital role in the overall revenue management system. Revenue elements are fundamental components within the NetSuite realm of revenue recognition. And represent individual line items in sales transaction records and their associated revenue arrangement records. As per NetSuite, Revenue Elements are “records that correspond to individual lines in a […]

To summarize the last couple of articles I posted on revenue recognition in NetSuite, revenue arrangements and revenue elements are essential components in NetSuite’s approach to revenue management, especially for businesses adhering to standards like ASC 606. In essence, revenue arrangements are records that capture customer obligations, while revenue elements represent individual line items or […]

When it comes to managing customer invoices in NetSuite, enabling invoice approval routing is an important step in maintaining control over the billing process. First, navigate to the Accounting Preferences page in NetSuite and select the Approval Routing tab. Here, you can activate invoice approval routing, which enables organizations to build a customized workflow process […]

When it comes to access management in NetSuite, global permissions serve as a strategic tool for fine-tuning access on an individual level. This offers administrators a way to tailor user access beyond the limitations of role-based assignments. Rather than adhering strictly to roles, global permissions enable administrators to assign specific access rights directly to users. […]

Key Stakeholders, Controls, and Risks  Designing a manual AR invoicing workflow in NetSuite requires more than following a standard template. It demands a thoughtful approach to ensure operational resiliency and strong financial controls. Involving key stakeholders, such as sales management, IT, and compliance, is essential. This collaboration helps create a process aligned with financial policies […]

In NetSuite, permissions grant access to specific functions, defining exactly what users can see and do within the system. These fall into four main types: Transactions, Setup, Lists, and Reports. Each plays a unique role in shaping user access and safeguarding sensitive data. Understanding these categories is key to creating roles that not only fit […]

Passwords serve as the first line of defense against unauthorized access to a NetSuite environment and are a key IT general control.

Restricting integration accounts from having User Interface (UI) access in NetSuite is a critical security measure.

In NetSuite, standard roles present significant challenges related to sensitive access risks and segregation of duties (SoD) conflicts as they have many permissions that are not appropriate for that role.

Application Access Controls form the foundation of your control environment in your ERP system.  However, these new SaaS systems have become quite complex. And organizations tend not to have a program to develop and manage these controls. This is why more and more organizations are partnering with outside advisory firms to help. So, what are […]